Administrative Coordinator

Department of Aeronautics

departnent athena award

Imperial College London, Exhibition Road, London, UK


  • Posted on: 19th Nov 2021
  • Salary: £33,977 - £38,360
  • REF: ENG01947
  • Closes: 12th December 2021
  • Contract Type: Permanent
  • Hours: Full Time

Job description

Job summary

We are looking for an Administrative Coordinator to support the day-to-day activities across the full Professional Services portfolio including (but not limited to) student administration, research, finance, facilities, events and HR. This is a completely new role and so presents an exciting opportunity to really make a difference from day one and would be the perfect step for someone looking to gain experience and knowledge across the wide administrative work of an academic department.

The postholder will contribute to the smooth-running of the Department, in particular with administrative support to academic colleagues and support of department-wide projects and initiatives. They will also move around the different professional services teams to support periods of peak workload where additional resource is required to hit deadlines.

Duties and responsibilities

We are looking for candidates who are able to multi-task and work to deadlines in a busy office environment. You will have proven IT skills and be able to respond quickly to changing demands and priorities. You will provide excellent customer service to academic staff, researchers and students and will work with other members of the administrative team to deliver efficient and effective administrative processes.

Essential requirements

    • Previous administrative experience, preferably in an education environment


    • Experience in the provision of high-level administration and support to senior members of staff or academics


    • Experience with procurement / purchasing systems


    • Experience in database systems for example Access, Oracle and/or any student records database.


    • Excellent IT skills including proficiency in MS Office


    • Excellent organisational skills including the ability to prioritise effectively when managing a high volume of work.


    • Strong interpersonal and communication skills


    • Excellent attention to detail


  • Ability and willingness to adapt to changing timetables or work patterns as dictated by changing circumstances

The successful candidate should have A Levels or equivalent qualification or be able to demonstrate relevant experience.

Further information

Candidates wishing to be considered for this role will need to complete an online application.

Should you have any queries regarding the role or the application process please contact Lisa Kelly by email at: .

For technical issues when applying online please email

For more information about the Department of Aeronautics, please visit our website at .

Additional information

Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Imperial College is committed to equality of opportunity and to eliminating discrimination. All employees are expected to follow the Imperial Values & Behaviours framework . Our values are:

  • Respect
  • Collaboration
  • Excellence
  • Integrity
  • Innovation

In addition to the above, employees are required to observe and comply with all College policies and regulations.

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

For technical issues when applying online please email .

Employer Achievements:

company award