Executive Assistant to the Director for Undergraduate Studies

Department of Electrical and Electronic Engineering

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Imperial College London, Exhibition Road, London, UK


  • Posted on: 12th Nov 2021
  • Salary: £33,977 - £38,360
  • REF: ENG01925
  • Closes: 02nd December 2021
  • Contract Type: Permanent
  • Hours: Full Time

Job description

Job summary

An exciting opportunity has arisen for an Executive Assistant to join the Department of Electrical and Electronic Engineering to provide daily support to the Director of Undergraduate Studies (DUGS) and the departmental education operations across a range of essential activities.

Duties and responsibilities

Principle among these responsibilities is providing a pro-active personal administration service to the DUGS. This includes, but is not limited to, managing the DUGS diary and meeting arrangements, supporting the DUGS HR duties, preparing documents and presentations, producing meeting minutes and keeping track of resulting actions, supporting financial processes, and monitoring DUGS budget.

The post holder will play an important role researching and drafting documents for education related reviews and panels and will also be expected to coordinate and lead on ad hoc education-related projects as and when instructed by the DUGS.

Essential requirements

Educated to degree level or equivalent, you will be highly motivated with excellent organisational skills and have the ability to interact confidently with staff and students at all levels. You will possess the ability to work independently and proactively, have excellent administrative skills, as well as a flexible approach to work and problem-solving. You will demonstrate an ability to pay close attention to detail and with well-developed interpersonal skills you will enjoy working as part of a team which comprises both academic and other support staff.

You will have previous administration experience, ideally in a similar role, an excellent standard of written and oral English communication skills, computer literacy, and be able to undertake research and write concise and clear documentation. Previous experience in higher education in a teaching administration capacity is desirable. You should have strong IT skills including Microsoft Teams, Word, Excel and Access.

Further information

The post is offered as a full-time, open-ended contract and is based in the Department of Electrical and Electronic Engineering at Imperial College London (South Kensington Campus).

Should you have any queries about the post please contact: Professor Christos Savvas-Bouganis ( christos-savvas.bouganis@imperial.ac.uk )

Further information about the post is available in the job description.

Should you have any queries about the application process please contact ( a.ashley-smith@imperial.ac.uk ).

Interviews taking place – 15 th December 2021

Additional information

Please note that job descriptions cannot be exhaustive and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

All Imperial employees are expected to follow the 7 principles of Imperial Expectations:

  • Champion a positive approach to change and opportunity
  • Communicate regularly and effectively within, and across, teams
  • Consider the thoughts and expectations of others
  • Deliver positive outcomes
  • Encourage inclusive participation and eliminate discrimination
  • Develop and grow skills and expertise
  • Work in a planned and managed way

In addition to the above, employees are required to observe and comply with all College policies and regulations.

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

For technical issues when applying online please email support.jobs@imperial.ac.uk .

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