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Student Services Administrator (Admissions)

Faculty of Medicine Centre

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Imperial College London, Exhibition Road, London, UK


  • Posted on: 13th Dec 2021
  • Salary: £33,977 - £38,360 (pro rata)
  • REF: MED02893
  • Closes: 17th January 2022
  • Contract Type: Permanent
  • Hours: Part Time

Job description

Job summary

In collaboration with the Student Services Manager, the Student Services Administrator (Admissions) is responsible for the organisation and running of the selection processes for undergraduate medicine and medical biosciences within the Faculty of Medicine. This includes overseeing the planning and delivery of all operational aspects of the selection process. You will be paramount to the smooth running of the School of Medicine’s Medical Biosciences admissions process. Working closely with the Student Services Manager and College Registry, you will also provide the administrative support for the delivery of systems for student number forecasting, departmental bi-annual admissions summaries, as well as ensuring HEFCE compliance and maintaining GRDP compliance for Admissions.

You will have lead organisation of the School of Medicine – Medical Biosciences Open Days which are highly prolific annual events with around 2,000 plus prospective candidates and their families visiting the School of Medicine. You will also be involved in other departmental events such as Offer Holder days, Webinar Recruitment sessions, School Outreach experiences and widening participation-focused experiences/ conferences.

Duties and responsibilities

As Student Services Administrator (Admissions) you will be joining a small team responsible for the organisation of the selection processes for undergraduate medical biosciences and medicine within the Faculty of Medicine. This includes overseeing the planning and delivery of all operational aspects of the selection process. You will also provide administrative support to ensure the smooth delivery of the admission cycle from application review, intake reporting and implementing our marketing campaigns. Your main duties will be administrative the Medical Biosciences admissions programme.

You’ll be based in the Faculty Education Office, supporting academics and clinicians to deliver an outstanding medical and biosciences education. We coordinate the student journey from admission to graduation, providing first-line services to students, supporting strategy and policy development, financial management, communications, governance, and quality.

Essential requirements

    • Educated to degree level or significant work experience within a similar role


    • Highly relevant experience in a similar role, ideally within student admissions


    • Experience of providing a responsive, customer-focused service


    • Experience of planning and progressing work activities within general guidelines, using initiative and judgment.


  • Experience of responding to non-routine work situations

Further information

This post is Part time (21 hours – 0.6 of FTE) and Open-ended, based at the South Kensington Campus but with travel to other campuses in London.

Should you require any further details on the role please contact: Fran Bertolini (Student Services Manager) – f.bertolini@imperial.ac.uk

Additional information

Please note that job descriptions cannot be exhaustive, and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Imperial College is committed to equality of opportunity and to eliminating discrimination. All employees are expected to follow the Imperial Values & Behaviours framework . Our values are:

  • Respect
  • Collaboration
  • Excellence
  • Integrity
  • Innovation

In addition to the above, employees are required to observe and comply with all College policies and regulations.

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

For technical issues when applying online please email support.jobs@imperial.ac.uk .

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