Awards Project Officer

Careers & Employability

London, Strand Campus

Overview

  • Posted on: 12th Feb 2021
  • Salary: Grade 4, £28,717 - £31,831, including London Weighting Allowance
  • REF: 015384
  • Closes: 28th February 2021
  • Contract Type: Permanent
  • Hours: Full Time

Job description

The role of the Awards Project Officer is to ensure effective preparation and administration of all co-curricular learning opportunities schemes (branded as King’s Experience), by proactively:
• Ensuring accurate and timely communication with all appropriate parties of promotional and administrative information
• Researching and updating online content, for both internal and external audiences
• Ensuring all events are organised effectively and run to a high standard, acting as an ambassador for the department and University
• Analysing and reporting on a range of information relating to co-curricular projects
• Offering ideas for and participating in the development of support for the King’s Experience portfolio of learning opportunities

The role holder will have sole responsibility for the King’s Undergraduate Research Fellowships (KURF) and the Student Opportunity Fund (SOF) programmes specifically. For more information on the SOF and KURF, please visit www.kcl.ac.uk/careers

The King’s Experience team sits within the Student Careers Engagement team within C&E – more information can be found at www.kcl.ac.uk/careers/get-in-touch/people

This post will be offered on an indefinite contract
This is a full-time post

Key responsibilities

Communication, Networking & Relationship Management
• Develop and maintain relationships with a wide range of faculties and other departments within the University, to ensure effective communication channels
• Work with colleagues throughout the University (e.g. KCLSU, Widening Participation, King’s Entrepreneurship Institute, Cultural Institute at King’s) to identify potential areas for recruitment of applicants, academic assessors and supervisors
• Work with King’s Careers & Employability colleagues to promote opportunities for applicants and assessors (e.g. direct marketing, social media, presentations)
• Proactively engage with industry best practice and sector trends, taking an enthusiastic role in relevant professional networks (The Careers Group, AGCAS, ISE and international equivalents) to inform delivery.
• Maintain an agile, collaborative and developmental communications approach to internal and external relationships to engage faculties, students and other stakeholders
• Review and update online content to maintain currency and accuracy of information
• Respond appropriately to enquiries relating to co-curricular learning schemes, from students, academics and assessors (e.g. reviewing applications, handling requests for extensions/deferrals, offering guidance on the applications process)

Service Delivery
• Organise and run events (e.g. awards ceremonies), in collaboration with the King’s Careers & Employability Events & Experiential Learning team.
• Develop and produce event literature e.g. programmes and other promotional material. Work with colleagues to ensure online learning materials are relevant and updated
• Use the KEATS virtual learning environment to provide information, research support and related guidance to award participants
• Produce accurate reports on progress and deliver recommendations for the Senior Leadership Team of King’s Careers & Employability and guidance to students and assessors on preparing, submitting and assessing work, referring to specialist research and systems support where necessary
• Coordinate the preparation, submission and marking of coursework, and ensure related administration is carried out and communicated effectively (e.g. shortlisting, prizes)
• Ensure discretion and confidentiality is observed when handling sensitive information
• Effectively prioritise own workload ensuring all tasks are completed to a high standard
• Confidently and constructively express own opinions and encourage debate with colleagues
• Deliver an outstanding level of customer service to colleagues, employers and stakeholders

Decision Making, Planning & Problem Solving

• Ensure administrative processes are developed and implemented, documented and reviewed, in line with departmental practices (e.g. scheduling the admissions process, arranging timely and efficient payment of assessors)
• Respond appropriately to enquiries relating to co-curricular learning schemes, from students, academics and assessors (e.g. reviewing applications, handling requests for extensions/deferrals, offering guidance on the applications process)
• Coordinate and schedule meetings to support related activities (e.g. working groups/committees, selection panels, Assessment Board), and produce relevant documentation in a timely manner
• Coordinate the preparation, submission and marking of coursework, and ensure related administration is carried out and communicated effectively (e.g. shortlisting, prizes)
• Maintain and report on the financial expenditure (staff/student expenses or running costs incurred) for the day to day running of the student learning opportunities.

Data, Research & Analysis
• Collect and enter information relating to specific activities (e.g. enrolment and admissions) on to the student management system, ensuring timeliness and accuracy of data entry
• Gather, interpret and present analysis of uptake and success rates in the Careers & Employability King’s Experience portfolio in order to support forward planning and reflective evaluation
• Facilitate the accurate and efficient online submission of data by students, academics, assessors and administrators
• Assist with the delivery of accurate and timely management information for the purposes of (e.g.) student retention, promotion and benchmarking
• Support the production of reports (e.g. marketing and communications plans, evaluation reports) by gathering, analysing and interpreting routine statistical and qualitative information

Teamwork and Collaboration

• Participate flexibly and collaboratively in (and where appropriate lead) both internal project teams and larger, cross-institutional working groups and committees.
• Work constructively with other members of King’s Careers & Employability and with people who, as part of their work may have different priorities, supporting a core principle of King’s Careers & Employability’s ‘One Team’ approach
• Participate in regular team meetings updating colleagues on progress, organising staff training and effective communication of discussions of objectives and best practice, market trends and updates
• Under guidance from the Head of Student Careers Engagement or Head of Service, undertake any other relevant duties that may arise from time to time

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
Skills, knowledge, and experience

Essential criteria

• Develop and maintain relationships with a wide range of faculties and other departments within the University, to ensure effective communication channels
• Work with colleagues throughout the University (e.g. KCLSU, Widening Participation, King’s Entrepreneurship Institute, Cultural Institute at King’s) to identify potential areas for recruitment of applicants, academic assessors and supervisors
• Work with King’s Careers & Employability colleagues to promote opportunities for applicants and assessors (e.g. direct marketing, social media, presentations)
• Proactively engage with industry best practice and sector trends, taking an enthusiastic role in relevant professional networks (The Careers Group, AGCAS, ISE and international equivalents) to inform delivery.
• Maintain an agile, collaborative and developmental communications approach to internal and external relationships to engage faculties, students and other stakeholders
• Review and update online content to maintain currency and accuracy of information
• Respond appropriately to enquiries relating to co-curricular learning schemes, from students, academics and assessors (e.g. reviewing applications, handling requests for extensions/deferrals, offering guidance on the applications process)
• Organise and run events (e.g. awards ceremonies), in collaboration with the King’s Careers & Employability Events & Experiential Learning team.
• Develop and produce event literature e.g. programmes and other promotional material. Work with colleagues to ensure online learning materials are relevant and updated
• Use the KEATS virtual learning environment to provide information, research support and related guidance to award participants
• Produce accurate reports on progress and deliver recommendations for the Senior Leadership Team of King’s Careers & Employability and guidance to students and assessors on preparing, submitting and assessing work, referring to specialist research and systems support where necessary
• Coordinate the preparation, submission and marking of coursework, and ensure related administration is carried out and communicated effectively (e.g. shortlisting, prizes)
• Ensure discretion and confidentiality is observed when handling sensitive information
• Effectively prioritise own workload ensuring all tasks are completed to a high standard
• Confidently and constructively express own opinions and encourage debate with colleagues
• Deliver an outstanding level of customer service to colleagues, employers and stakeholders
• Ensure administrative processes are developed and implemented, documented and reviewed, in line with departmental practices (e.g. scheduling the admissions process, arranging timely and efficient payment of assessors)
• Respond appropriately to enquiries relating to co-curricular learning schemes, from students, academics and assessors (e.g. reviewing applications, handling requests for extensions/deferrals, offering guidance on the applications process)
• Coordinate and schedule meetings to support related activities (e.g. working groups/committees, selection panels, Assessment Board), and produce relevant documentation in a timely manner
• Coordinate the preparation, submission and marking of coursework, and ensure related administration is carried out and communicated effectively (e.g. shortlisting, prizes)
• Maintain and report on the financial expenditure (staff/student expenses or running costs incurred) for the day to day running of the student learning opportunities.
• Collect and enter information relating to specific activities (e.g. enrolment and admissions) on to the student management system, ensuring timeliness and accuracy of data entry
• Gather, interpret and present analysis of uptake and success rates in the Careers & Employability King’s Experience portfolio in order to support forward planning and reflective evaluation
• Facilitate the accurate and efficient online submission of data by students, academics, assessors and administrators
• Assist with the delivery of accurate and timely management information for the purposes of (e.g.) student retention, promotion and benchmarking
• Support the production of reports (e.g. marketing and communications plans, evaluation reports) by gathering, analysing and interpreting routine statistical and qualitative information
• Participate flexibly and collaboratively in (and where appropriate lead) both internal project teams and larger, cross-institutional working groups and committees.
• Work constructively with other members of King’s Careers & Employability and with people who, as part of their work may have different priorities, supporting a core principle of King’s Careers & Employability’s ‘One Team’ approach
• Participate in regular team meetings updating colleagues on progress, organising staff training and effective communication of discussions of objectives and best practice, market trends and updates
• Under guidance from the Head of Student Careers Engagement or Head of Service, undertake any other relevant duties that may arise from time to time

Employer Achievements:

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