Operations Officer (Research & Statistics Unit)

Department of Population Health Sciences

London, Guy's Campus


  • Posted on: 11th Jan 2022
  • Salary: £33,114 - £37,804 per annum, including London Weighting Allowance
  • REF: 039403
  • Closes: 31st January 2022
  • Contract Type: Fixed-Term/Contract
  • Hours: Full Time

Job description

This is an exciting opportunity within the Medical Statistics Research Group in the Department of Population Health Sciences. We are seeking to appoint an experienced and highly motivated Operations Officer with financial experience to provide support to a growing research group.

The post holder will be responsible for supporting the day-to-day financial, operational and administrative functions for the research group, including developing timely costings for statistical services work for research and consultancy projects, issuing quotations and invoicing customers.

The post holder will be responsible for ensuring that salary costs are appropriately charged to research grants and consultancy projects on a monthly basis, as well as managing all other financial aspects of the statistics services (including invoicing, expenses and financial reporting).

The post holder will be confident in the use of Microsoft Excel with a close attention to detail and the ability to build relationships with key stakeholders both internally and externally of the university.

The post holder will work closely with other members of the School’s Professional Services team to provide administrative support for the group, including developing communications for stakeholders and managing a shared mailbox for enquiries.

The postholder will provide Pre and Post Award support in the day-to-day financial administration of projects.

This post will be offered on an a fixed-term contract until 31st July 2023

This is a full-time post – 100% full time equivalent

Key responsibilities

• Responsible for providing financial and operational support for the Unit of Medical Statistics

• Working with the senior academics and researchers in the Unit to provide support for developing costings for research grants and statistical service and consultancy projects

• Working closely with the School Research Manager, monitor and maintain systems for tracking projects, including monitoring milestones, payment schedules and staff input.

• Record, track and monitor the group’s income and expenditure, including raising and paying invoices.

• Building strong relationships with the Unit’s customers and taking ownership or the full statistical consultancy service cycle: issuing quotations, providing guidance to academic colleagues on the use of WorkTribe and the KCL finance system.

• Manage and monitor bookings for the statistical consultancy service, including preparing reports of activity

• Ensure staff time and salary costs are appropriately charged to grant activity on a quarterly basis

• Act as a key contact point for the statistics group and their collaborators

• Liaise with a wide range of academic, research, and professional services staff at varying levels of seniority across the School, the Faculty and University.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
Skills, knowledge, and experience

Essential criteria

• Educated to degree level or relevant financial experience

• Highly organised with a well-developed approach to managing workload, ability to prioritise whilst maintaining attention to detail, punctual and timely in approach.

• Excellent writing, communication, negotiation and influencing skills at all levels

• Ability to work under pressure in a busy environment, meeting tight deadlines

• Proven experience of managing a range of small/medium projects with limited supervision

• Excellent IT skills with proven experience of using Microsoft Office suite, in particular Microsoft Excel

• Experience of building an effective network across a complex organisation and with external stakeholders

• Experience of using complex databases and management information systems

• Excellent data management and document control skills, filing in hard and electronic format

• A commitment to equality, diversity and inclusion, actively addressing areas of potential bias

Desirable criteria

• Experience of financial planning including budget preparation and monitoring

• Experience of working in a higher education institution or research environment

• Knowledge of research practice and policy in health (bioscience/ medicine)

Candidates are strongly encouraged to specifically address the essential criteria outlined in the Person Specification in their covering letter.

Further information

The School of Life Course & Population Sciences is one of six Schools that make up the Faculty of Life Sciences & Medicine at King’s College London. The School unites over 400 experts in women and children’s health, diabetes, nutritional sciences, population health and the molecular genetics of human disease. Our research links the causes of common health problems to life’s landmark stages, treating life, disease and healthcare as a continuum. We are interdisciplinary by nature and this innovative approach works: 91 per cent of our research submitted to the Subjects Allied to Medicine (Pharmacy, Nutritional Sciences and Women’s Health cluster) for REF 2014 was rated as world-leading or internationally excellent. We use this expertise to teach the next generation of health professionals and research scientists. Based across King’s Denmark Hill, Guy’s, St Thomas’ and Waterloo campuses, our academic programme of teaching, research and clinical practice is embedded across six Departments

About the Faculty: https:/ /www.kcl.ac.uk/lsm/index.aspx

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