The Dickson Poon School of Law is seeking an enthusiastic and proactive School Research Officer, who will be dedicated to administration of the School’s PhD (PGR/doctoral) programme. A key member of the research support team, the role holder will work closely with the academic Director of Doctoral Studies and Postgraduate Research Sub-committee members to ensure that the doctoral programme runs to high standards, both in terms of academic quality and student experience.
The successful applicant will have strong interpersonal skills and the ability to build good working relationships with academic and professional services colleagues and doctoral students. They will be highly organised, numerate, self-motivated and an excellent verbal and written communicator.
The Dickson Poon School of Law at King’s College London is one of the oldest law schools in England and is recognised globally as one of the best law schools in the world. It has a long-standing reputation for excellence in the laws of England and Wales, European, International and Transnational Law. The School’s total cohort of doctoral students is around 100, full-time and part-time, with approx. 20 new students admitted to the programme each year.
The School embraces equality, diversity and inclusion. We attract students and staff from across the world, from many different backgrounds, with a variety of ethnicities, religions, and sexual and gender identities. We promote flexible working as a key enabler of inclusion. We particularly encourage and welcome applications from women, Black, Asian and Minority Ethnic (BAME) candidates, and from candidates who are LGBTQ+ and/or have a disability.
This post will be offered on an indefinite contract
This is a full-time post – 100% full time equivalent
- To support the Director of Doctoral Studies in the development and delivery of the School’s postgraduate research (PhD) programme.
- To act as the primary, local point of contact for all programme-related enquiries from students and staff across the School and College.
- To co-ordinate the admissions, induction and registration processes for new PhD students.
- To maintain the School’s PhD programme records, including supervisor training records and records of student progression, completion and withdrawal, liaising with the Assessment and Records Centre and King’s Admission Office as required.
- To oversee and maintain records for complex doctoral cases and coordinate Suspension of Regulations requests.
- To oversee and document the results of upgrade panels and viva voce examinations.
- To administer the School’s doctoral training programme (across different year groups) and monitor student participation.
- To manage doctoral students’ individual research support budgets and additional budgets made available for PhD training, hardship and social activities.
- To provide content for, and to support the updating of, the PGR-related School webpages and the PGR Handbook; to prepare, circulate and promote the PGR student newsletter.
- To manage the Law School’s scholarship programmes, including payments made to recipients, liaising with relevant parties to ensure opportunities are publicised appropriately.
- To provide clerical support for the Postgraduate Research Sub-Committee (PGRS), including drafting agendas and papers, taking minutes and ensuring action points are followed up.
- To keep up-to-date on Faculty and College policies and procedures, and to disseminate relevant information to supervisors/training programme convenors and students.
- To organise student events and seminars including the annual doctoral research symposium.
- To assist in ensuring that QAA requirements are met.
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
Skills, knowledge, and experience
- Educated to degree level or equivalent or comparable work experience
- Experience working in HEI administration, ideally in either research or education/programming areas
- Experience supporting projects from beginning to end
- Excellent numeracy skills and an ability to understand and analyse data
- Excellent communication and interpersonal skills, able to present and communicate ideas to a range of stakeholders, including academic staff and students
- Strong organisational skills with a high degree of attention to detail
- Proficient IT skills (including MS Outlook, Excel, Word, and PowerPoint)
- Able to work discretely with confidential matters
- Ability to work flexibly and independently and manage/prioritise a diverse workload
- Strong team-working skills and experience
- Experience of website management and content creation
- Prior experience working with doctoral students or on PGR programmes
- Good knowledge of HEI policies and procedures including finance and expense processing
- Experience of committee administration, including minute-taking