Commercial Project Coordinator

Faculty of Humanities & Social Sciences

Newcastle University, Newcastle upon Tyne, UK


  • Posted on: 26th May 2021
  • Salary: £30,942.00 - £32,817.00 pro rata, per annum
  • REF: 8444
  • Closes: 01st January 1970
  • Contract Type: Permanent
  • Hours: Part Time

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

Salary: £30,942.00 – £32,817.00pro rata, per annum

Closing Date:09 June2021

The Role

To provide an effective service to the academic community by the provision of enterprise project activities. This post will particularly focus on consultancy and commercial researchbut will also provide support for all other commercially-focused projects. You will take overall responsibility for an agreed portfolio of projects and proposals providing effective advice, administration, project management and financial support.

This is a part time post for 22.2 hours per week on an open ended contract.

For informal enquiries please contact: Christine Younger, Commercial Projects Team Manager

Key Accountabilities

  • Provide project management, proposal development and effective administrative support for a portfolio of activities in the enterprise arena.
  • Identify and develop funding proposals, write bids and assist the preparation of bids for external funding. Manage and provide applications support for academic staff, full economic costing advice, undertake risk and value for money assessment and project viability in line with University policy and regulations. Develop and maintain a detailed understanding of the requirements of external agencies, including key regulatory bodies, and provide effective guidance and advice across the Faculty.
  • Make an effective contribution as part of the team to the development of faculty based enterprise activities maintaining and managing relationships with external and internal stakeholders as required.
  • Anticipate information needs and provide management information and analysis of data on specific projects and for the overall Faculty portfolio of activity as agreed, maintaining an awareness of the external landscape for key strategic areas
  • Provide effective support to BDE Business Development Managers, together with others in the wider BDE team. Where appropriate, independently manage specific project activities. This would include preparing business plans, proposals, reports, undertaking market and other analyses and preparing claims and financial reports
  • As a lead contact point for certain proposals be responsible for negotiation, within agreed boundaries, with external funders. Represent the University at external meetings and the Faculty at internal meetings as required. Accept and sign-off projects and tenders on standard terms and conditions within the delegated authority schedule of the University following authorisation from the relevant head of academic unit (or Faculty Officer where appropriate)
  • Co-ordinate relevant Faculty, BDE and project meetings and committees taking responsibility for the preparation of agendas, papers, minutes and follow-up actions. Bring together, and contribute to, specialist project and working groups as required
  • Design and deliver support mechanisms and processes for efficient and effective operation and delivery of the BDE service. Implement internal quality control and assurance mechanisms. Troubleshoot and resolve problems effectively. Contribute, and on occasion lead, in the development of policies and procedures. Identify areas of concern, governance requirements, conflicts of interest and ethical issues bringing such to the attention of the Assistant Director
  • Coordinate activities relating to marketing, communication and profile raising as required. This will include organising events, including small internal events and large external conferences, taking responsibility for marketing, sponsorship and logistics. In addition, contributing to maintaining and developing relevant web-sites and information resources; preparation of press releases; contributing copy to publications; preparing conference materials and displays
  • Ensure the timely and accurate up-dating of all information on University systems in connection with assigned activities
  • Work within agreed bounds with regard to contractual and intellectual property related matters including drafting and reviewing contractual documentation
  • Manage, monitor and control agreed budgets
  • Respond effectively and speedily to requests for information and advice across the full range of enterprise activities taking lead responsibility where required. Provide mentoring and advice to other team members
  • Work effectively across different Faculty teams and Central Services to ensure effective operation of BDE and its responsibilities

The Person (Essential)

Knowledge, Skills and Experience

  • Knowledge, skills and experience of working with a variety of funding agencies (public and/or private)
  • Demonstrable ability to undertake analyses and prepare reports and documents
  • Good interpersonal skills and the ability to communicate effectively in writing and orally
  • Active approach to problem solving
  • Experience of the implementing and monitoring of projects in a relevant environment
  • Enthusiastic and proactive in supporting the University’s knowledge exchange agenda
  • Team player with the ability to cover for a colleague’s work, sometimes at short notice, and to work effectively to deadlines
  • Possess the ability to build strong relationships with a range of stakeholders such as senior University managers, Business Development Managers, academic and professional staff. External stakeholders include company partners, trade associations, other Universities and other government agencies.
  • Well-developed negotiation skills(Desirable)
  • Experience of University processes (Desirable)

Attributes and Behaviour

  • Planning and organising. Manages time and resources by prioritising and organising effectively
  • Delivering services. Works continually towards achieving success through understanding and meeting or exceeding the expectations of the area, the University, colleagues and other stakeholders
  • Communicating. Uses clear, concise and accurate communication, tailoring the approach accordingly and encouraging a two way communication process
  • Team Working. Works collaboratively with others, plays a positive role in teams and establishes and grows relationships across the organisation where different skills, expertise and opinions are valued


  • Educated to degree level (or equivalent) and /or have significant relevant experience

Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains staff from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.

The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality. The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID: 8444

Employer Achievements:

company award