We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.
Salary: £19,133.00 – £21,236.00per annum
Closing Date:22 June 2021
Based in the School of History, Classics and Archaeology within the Armstrong Building, you will provide high quality administrative and professional support for undergraduate and postgraduate programmes within designated disciplines.
Under the direction of the Learning and Teaching Coordinator you will be responsible for tasks associated with updating modules, regulations, timetables, handbooks, module/stage evaluations, PEC (Personal and Extenuating Circumstances), assignments/examinations, Boards of Studies/Boards of Examiners, discipline meetings, in course administration and student progress (amongst other duties).
For informal enquiries please contact the School Teaching and Learning Coordinator, Rachel Nesbitt (Rachel.email@example.com)
• To provide administrative support to the learning and teaching function of the School, including administration of allocated degree programme(s), discipline(s) and supporting the relevant Degree Programme Director(s)
• Responsible for inputting amendments to annual documentation such as modules, regulations and programme specifications, and for ensuring up to date information is uploaded to the various University systems, i.e. SAP, MOFs, NESS, Blackboard, Turnitin
• Responsible for checking and updating student data using University systems, including ensuring students are appropriately registered for modules as required and providing support in allocating students to a personal tutor
• Responsible for coordinating events throughout the academic year, including Induction Week, module pre-registration meetings, fieldtrips and special events
• Receive and process Personal and Extenuating Circumstances requests, including the follow up actions and logging of outcomes
• Support the School Learning and Teaching Coordinator with timetabling administration, including the gathering of data from academic colleagues and the resolution of queries
• Responsible for collation of exam papers from academic colleagues, tracking assessed work that is out for marking and ensuring it is processed within expected timescales and transferring marks to relevant University systems (NESS, Blackboard). Act as Secretary to Module Moderation Boards, PEC Committees and Boards of Examiners, including agenda preparation, minute taking and monitoring progress of actions, as well as liaising with External Examiners to arrange their travel
• Act as Secretary for the Boards of Studies, as well as other meetings as required, including where appropriate, discipline specific meetings and committees
• Responsible for setting up evaluation questionnaires on University systems for students to complete, as well as the dissemination of results
• Set up and manage all systems in Turnitin (plagiarism software) and scrutinise the reports prior to alerting the marker to a potential problem
• Coordinate the production of designated module and programme handbooks
• Provide support for tasks that are unique to a discipline or programme for example, assigning students to Reading History groups
• To undertake any other duties with the scope and general nature of the grade which may be required
The Person (Essential)
Knowledge, Skills and Experience
• ECDL or equivalent high level of knowledge of the Microsoft Office suite of programs
• High standard of recent experience deemed relevant to this post, preferably from working at a similar HE institution
• Knowledge and experience of Newcastle University’s administrative systems, procedures and structure is desirable
• Excellent interpersonal skills and the ability to forge good working relationships
• Organisational skills, including managing many competing deadlines
• Ability to proof read to a high standard
• Ability to write clearly, concisely and correctly
• Ability to understand, interpret and explain complicated policies and regulations, both orally and in writing to a wide range of audiences
• Good secretarial skills, including the ability to write minutes
• Ability to work on own initiative with minimum supervision and as an active and communicative member of a team
Attributes and Behaviour
• Gathering Information – Gathers a broad range of relevant information from internal and external sources making this information widely available
• Team-working – Works collaboratively with others, plays a positive role in teams and establishes and grows relationships across the organisation where different skills, expertise and opinions are valued
• Communicating – Uses clear, concise and accurate communication, tailoring the approach accordingly and encourages a two way communication process.
• Planning and Organising – Manages time and resources by prioritising and organising effectively
• Delivering Services – Works continually towards achieving success through understanding and meeting or exceeding the expectations of the area, the University, students, colleagues and other stakeholders
• Educated to A Level standard or equivalent
Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains staff from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.
The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality. The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.
Requisition ID: 8403