We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.
Starting Salary £19,623 with progression to £21,686per annum
Closing Date: 5 December 2021
We are looking for a highly motivated and enthusiastic individual to join our busy learning and teaching professional support service in the School of Biomedical, Nutritional and Sport Sciences. You will work as part of a professional support team providing comprehensive administrative support to this highly rated School with a diverse portfolio of teaching programmes.
Duties include all processes associated with the student lifecycle (e.g. induction, registration, assessment, maintenance of records, timetabling as well as supporting designated School Committees.
You should have good organisational and interpersonal skills; be able to demonstrate high levels of accuracy and attention to detail, be a team player, together with the ability to use your own initiative and to prioritise your workload. Flexibility, discretion, tact and diplomacy are a must. Experience of University systems and its environment is desirable.
This a full time post to cover maternity leave up until 31st August 2022.
Informal enquiries to Lesley Innes, School Manger via Lesley.Innes@ncl.ac.uk
- To provide administrative support to the learning and teaching function of the School across the full student lifecycle (from registration, through progression to completion).
- Responsible for inputting amendments to annual documentation such as modules and regulations.
- Responsible for ensuring up to date information is uploaded to the appropriate University systems. In addition, to be responsible for inputting updates of teaching materials on University systems as they arise, and the timely distribution of materials to colleagues and students.
- Responsible for checking and updating student data using University systems, including ensuring students are appropriately registered for modules as required.
- Where appropriate, supporting the allocation of personal tutors to students, and for monitoring meetings between tutors and tutees via the ePortfolio system.
- Support the Learning & Teaching Team Leader with student attendance monitoring administration as requested.
- Responsible for receipt and collation of assessment materials from academic colleagues, for tracking assessed work out for marking and chasing to ensure it is processed within expected timescales. In addition, transcribing or uploading marks to relevant University systems.
- To support the organization of practical assessments and assist in setting up examination venues.
- To support the administration of processes relating to adjustments required for students with wellbeing issues or personal extenuating circumstances.
- To provide support for the arrangement of student placements and maintaining accurate records.
- To support the collation of timetable requirements in agreed timescales and, liaising with academic colleagues regarding requirements, advising on constraints and practicalities of requests.
- To provide support for the allocation of research projects to students.
- Where appropriate to act as secretary to designated meetings, including agenda preparation and circulation, minute taking and monitoring progress of actions.
- Responsible for setting up on University systems evaluations for students to complete.
- To provide support for the School’s Admissions where required; this can be significant for some programmes.
- Any other duties within the scope and general nature of the grade which may be required. This includes some flexibility in working hours and may include occasional weekend working (in the region of two Saturdays per year).
The Person (Essential)
Knowledge, Skills and Experience
- Working knowledge of relevant systems equipment, processes and procedures including standard software packages.
- Appreciation of the standards for the conduct and output of the role.
- Ability to communicate clearly orally and in writing.
- Numeracy skills
- Good I.T. skills, i.e. good working knowledge of Microsoft Office software packages
- Familiarity with work priorities and those of colleagues
- Basic understanding of relevant policies and procedures, as they affect the role
- Ability to apply relevant health and safety and other University policies and procedures
- Working knowledge of relevant systems (SAP, NESS, MOFs, Blackboard, Syllabus Plus, Evasys).
Attributes and Behaviour
- Planning and Organising
- Delivering Services
- Team working
- Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications, plus work experience in a relevant role; or substantial relevant work experience in the unit or a comparable setting.
Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.
The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality. The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.
We understand how important the full employment package is to our colleagues at Newcastle University and we are committed to providing a great range of benefits and discounts for all. You can learn more about what is available here on ourBenefitsWebsite page.
Requisition ID: 14531