Library Assistant-Technical Services

Faculty of Humanities & Social Sciences

Newcastle University, Newcastle upon Tyne, UK


  • Posted on: 01st Jun 2021
  • Salary: £19,133.00 per annum, pro rata
  • REF: 5963
  • Closes: 01st January 1970
  • Contract Type: Permanent
  • Hours: Part Time

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

Salary: £19,133.00per annum, pro rata

Closing Date:15 June2021

The Role

This is an excellent opportunity to work in the Technical Services section of the University Library providing support in the areas of: acquisitions, cataloguing, subscriptions, collection management, open access, research publications and repository management.

You will work with colleagues across Library services, Professional Services and faculty so good interpersonal and communication skills are essential as is the ability to work in a busy library back-office team. You must have a good eye for detail and the capacity to prioritise competing demands with minimal supervision.

The post is part-time. Hours of work are 18.5 hrs per week, worked Monday, Tuesday and am Wednesday.

Informal enquiries may be made to Pamela Dodds ( or Amanda Boll (

Key Accountabilities

  • Locate, download and edit records from external databases into the Library Management system.
  • Order, receipt and invoice library resources using Library purchasing processes and systems.
  • Assist with updating and maintaining reports from suppliers on ordered materials not yet received. Ensure problems with orders are identified and action taken.
  • Routine classification of library acquisitions.
  • Add, edit and check bibliographic references added to the university CRIS and upload the corresponding open access papers, ensuring compliance with copyright.
  • Assist with the receipting, cataloguing and uploading of print and electronic theses deposited in the library, liaising with the Student Progress Office and the British Library when necessary.
  • Receipt of serials on the Library Management System and related duties.
  • Check and update monthly journal holdings to ensure subscriptions are accurately recorded.
  • Record Library performance measurement statistics to help to ensure that Library standards are maintained.
  • Depending on the duties assigned liaison may be required with teams within the Library and the University as well as with library suppliers and publishers.
  • Working under minimum supervision, the post holder is required to exercise significant initiative, make informed and knowledge-based decisions, referring queries to supervisors where necessary and maintain a high degree of accuracy

The Person (Essential)

Knowledge, Skills and Experience

  • Good IT skills, including using Microsoft Office packages, highly developed web searching skills and information searching/retrieval skills, using library specific IT applications.
  • Good interpersonal, organisational and communication skills.
  • Ability to work independently using one’s own initiative whilst working effectively as a team member.
  • Good customer care skills.
  • Experience of working in a library environment.
  • Previous experience of working in a customer focused environment.
  • Mobility and physical fitness consistent with the need to handle large numbers of books.

Attributes and Behaviour


  • Chooses communication tools appropriately e.g. selective use of emails and other channels of communication.
  • Uses face to face communication regularly.


  • Shares relevant and useful information with others.
  • Supportive of team decisions Respects the value that different views bring to the team.

Planning and Organising

  • Plans workload and tasks in a systematic way.
  • Ensures that others know how process and systems work.

Delivering services

  • See other departments and colleagues as customers and follows through on enquiries and requests.
  • Co-operate with others in achieving targets.
  • Strives to deliver high quality results.


  • Minimum of five GCSEs or equivalent at Grade C or above.

Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains staff from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent.We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.

Requisition ID: 5963

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