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Executive Assistant to the Director


University of Oxford, Oxford, UK


  • Posted on: 19th Jan 2022
  • Salary: Grade 6: Salary in range £29,614 - £35,326 per annum
  • REF: 155558
  • Closes: 16th February 2022
  • Contract Type: Fixed-Term/Contract
  • Hours: Full Time

Job Details

Executive Assistant to the Director

Nuffield Department of Medicine, Centre for Medicines Discovery, Department of Biochemistry, South Parks Road, Oxford, OX1 3QU and NDM Research Building, Old Road Campus, Headington, Oxford, OX3 7FZ

Grade 6: Salary in range £29,614 – £35,326 per annum

The role of Executive Assistant is a pivotal position within the Unit providing high level PA support to the Director & the wider support team when required. We are seeking an experienced, highly organised Executive Assistant for this exciting but challenging role.

You will create, manage, and develop systems to fully support the administration of the Director’s work. This includes daily operational and communication support within the Unit. You will have good team skills; ensuring staff are kept up to date on the many initiatives within the CMD. You must be able to show that you have excellent oral and written English, which is essential for drafting letters, briefings and presentations, as well as good attention to detail.

You will also play an important role within the administrative team, which supports one another during periods of absence and/or to manage challenging tasks and timelines. You should have (or be able to quickly acquire) a general understanding of the structure of the Nuffield Department of Medicine, and specifically of the aims and purpose of the CMD.

It is essential that you hold a degree or equivalent. You will have substantial experience of acting as an Executive Assistant or senior executive assistant in busy work environment at a senior level. You will also have experience and understanding of administrative and financial processes, particularly related to expense claims and the organisation of large conferences and social events including the ability to manage finances and keep track of financials records.

Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

This position is offered full time on a fixed term contract until 31 January 2024 and is funded by the Department.

Only applications received before 12 midday on 16 February 2022will be considered. Please quote 155558 on all correspondence.

Contact Person :

Phillippa Wall

Vacancy ID :


Contact Phone :

01865 617971

Closing Date & Time :

16-Feb-2022 12:00

Contact Email :


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155558 – Executive Assistant to the Director – JD.pdf


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