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Clinical Secretary

Institute of Ophthalmology

departnent athena award

UCL, Gower Street, London, UK


  • Posted on: 16th Dec 2021
  • Salary: £25,715 - £29,088 per annum
  • REF: 1881085
  • Closes: 16th January 2022
  • Contract Type: Permanent
  • Hours: Full Time, Part Time

Duties and Responsibilities

We are looking for a Clinical Secretary for the Pathology Unit, who would be an efficient and flexible member of the Pathology laboratory team providing a quality service throughout the Pathology Unit, the Institute of Ophthalmology and to our wider users.

The post is the liaison point for users of pathology services at the Institute. As such, s/he must be able to maintain a professional attitude when dealing with medical and legal matters, occasionally involving the non-accidental injury of children and infants. The postholder must be comfortable with discussion regarding, and handling of, pathological specimens and respectful of patient confidentiality at all times.

Audio typing of clinical reports, distribution of reports to requesting clinicians by post or electronic. Maintaining an accurate filing system, preparing cases for meetings. Day-to-day administrative and secretarial duties, data entry, telephone liaison for queries regarding the department. Assisting consultant staff, organizing meetings and note taker, acting as a central point of contact for the Unit.

Key Requirements

Educated to A level standard or equivalent, excellent verbal and written communication skills and a high standard of English. Excellent interpersonal skills and telephone manner, experience of working in an office environment, excellent administrative and organisation skills and flexible approach to work.

Experience of working independently and managing priorities whilst also being an active member of a team, supporting colleagues and contributing to the effective operation of the team.

Due to the nature of the work at the Pathology Unit, a Disclosure Barring Service (DBS) check is required to be undertaken before the appointed candidate can take up the post.

Further Details

A job description and person specification can be accessed at the bottom of this page.

To apply for the vacancy please click on the ‘Apply Now’ button below.

This part-time role will require the post holder to be working on site from 09.00 – 17.00 hrs two days a week.

If you have any queries regarding the vacancy or the application process, please contact Samanta Da Silva Fonseca, s.fonseca@ucl.ac.uk, 0207 608 6982.

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please see www.ucl.ac.uk/ways-of-working to find out more.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

Closing Date

16 Jan 2022

Latest time for the submission of applications


Interview date


Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

Any offer of employment will be subject to a Disclosure and Barring Service (DBS) check.

This appointment is subject to UCL Terms and Conditions of Service for Research and Support Staff.

Please use these links to find out more about UCL working life including the benefits we offer and UCL Terms and Conditions related to this job.

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