Department Administration Officer (maternity cover)

UCL Queen Square Institute of Neurology

departnent athena award

UCL, Gower Street, London, UK


  • Posted on: 24th Nov 2021
  • Salary: £36,770 - £44,388 per annum
  • REF: 1880411
  • Closes: 07th December 2021
  • Contract Type: Fixed-Term/Contract
  • Hours: Full Time, Part Time

Duties and Responsibilities

The Department of Neuromuscular Diseases is a hub for clinical and research excellence across the spectrum of spinal cord and neuromuscular diseases. Our group of world-leading clinical, genetic and basic science researchers focus their work on understanding the causes and biological mechanisms leading to neuromuscular disease and translating this knowledge into developing novel therapeutic solutions that are of direct benefit to neurological disorders such as motor neurone disease, Alzheimer’s disease and neuromuscular disease.

We are now looking for a Department Administration Officer to work alongside the Departmental Administrator, providing administrative support, and sometimes leading on day-to-day operational duties, to all the research groups with the Department, including a range of duties relating to financial e-related processes, arranging travel, supporting meetings, and processing applications for honorary and visiting status. Applicants wishing to apply as a secondee should discuss the possibility of secondment with their existing line manager before applying.

The post is to undertake specific maternity cover, the duration of which is dependent upon completion of the cover, return of the post holder or cessation of the funding, whichever is the soonest.

The post is available as a maternity cover from 1 December 2021 to 25 December 2022.

Key Requirements

The successful candidate will have an Honours degree (minimum 2:1) in Business and Administration or a related discipline, and substantial administrative experience with an interest in financial management and experience of working with Oracle. Excellent oral and written communication skills, strong problem solving abilities, good interpersonal skills, tact, discretion and an appreciation of confidentiality, and demonstrable flexibility and adaptability are essential. IT proficiency at advanced user level (Spreadsheet, Word Processing, Database, Email, Web based applications) is also required.

Further Details

A Job Description and Person Specification can be accessed at the bottom of this page.

To apply for the vacancy, please click on the ‘Apply Now’ button below.

If you have any queries regarding the application process, please contact Miss E Bertram, HR Manager, UCL Queen Square Institute of Neurology (email:

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work please see to find out more.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

We will consider applications to work on a part-time, flexible and job share basis wherever possible.

Closing Date

7 Dec 2021

Latest time for the submission of applications


Interview date


Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

This appointment is subject to UCL Terms and Conditions of Service for Research and Support Staff.

Please use these links to find out more about UCL working life including the benefits we offer and UCL Terms and Conditions related to this job.

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