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Executive Assistant

Institute for Innovation and Public Purpose

UCL, Gower Street, London, UK

Overview

  • Posted on: 15th Dec 2021
  • Salary: £36,777 - £44,388 per annum
  • REF: 1881126
  • Closes: 16th January 2022
  • Contract Type: Permanent
  • Hours: Full Time, Part Time

Duties and Responsibilities

The Institute for Innovation and Public Purpose (IIPP) is a department within UCL and part of The Bartlett faculty, known internationally for its radical thinking about space, design and sustainability. The work of the UCL Institute for Innovation and Public Purpose (IIPP) is influencing global policy decisions and creating new policy collaborations to deliver public value-driven innovations.

UCLs Institute for Innovation and Public Purpose (IIPP) is seeking an Executive Assistant to join the Directors Office Team consisting of a Chief of Staff, Digital Media & Events Coordinator, Global Engagement Manager and works closely with the wider IIPP team.

The Executive Assistant will provide high level administrative support to the Institute Director Professor Mariana Mazzucato. Main duties and responsibilities include: managing diary requests, coordinating diaries/schedules, organising domestic and international travel (booking/changing flights, car services, hotel and hospitality reservations), processing of expenses, general correspondence with a wide variety of stakeholders, and personal support for the Director during day-to-day operations.

This appointment is open ended within the Institute.

Key Requirements

This is a busy role, in a fast-paced environment, and the post holder is expected to be adaptable, nimble, resilient, and proactive. This post works closely with the Directors Chief of Staff to ensure that Professor Mazzucatos needs are anticipated, information is organised and she is well supported.

This role requires interaction with many people within and external to UCL ranging from students, academics, Heads of Government, philanthropists, editors-in-chief from various media outlets, CEOs, and public intellectuals. A professional attitude, willingness to help, and ability to remain tactful, but also assertive are essential.

Further Details

A job description and person specification can be accessed at the bottom of this page.

To apply for the vacancy please click on the Apply Now button below.

If you have any queries regarding the vacancy or about the application process, or would like to discuss the position, please contact Tania Alcantarilla (t.alcantarilla@ucl.ac.uk).

If you have any difficulty with the application process, please take a look at the Frequently Asked Questions at http://bit.ly/1oUfohQ. If you cannot find the answer, please contact iipp-admin@ucl.ac.uk and an appropriate person will respond as quickly as possible.

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work please see https:////www.ucl.ac.uk/human-resources/policies-advice/ways-working to find out more.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

We will consider applications to work on a part-time, flexible and job share basis wherever possible.

Closing Date

16 Jan 2022

Latest time for the submission of applications

23:59

Interview date

w/c 7 Feb 2022

This appointment is subject to UCL Terms and Conditions of Service for Research and Support Staff.

Please use these links to find out more about UCL working life including the benefits we offer and UCL Terms and Conditions related to this job.

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