Executive Assistant and Communications Officer

Institute of Health Informatics

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UCL, Gower Street, London, UK


  • Posted on: 16th Feb 2021
  • Salary: £36,028-£43,533 per annum
  • REF: 1874557
  • Closes: 08th March 2021
  • Contract Type: Fixed-Term/Contract
  • Hours: Full Time, Part Time

Duties and Responsibilities

The Executive Assistant and Communications Officer will be responsible for providing full administrative, executive assistant support and communications management for the Institute Director, UCL Institute of Health Informatics, and HDR UK London-Site Director, and work closely with the Institute Manager, to whom this post reports.

The post holder will manage all correspondence (electronic and paper), extensive diary management; arranging appointments, visits, preparation for meetings, interviews and other events. They will also manage and coordinate several internal and external communication channels for the Institute, including internal bulletins and newsletters, websites, social media accounts, as well as working closely with the Institute Director to draft impactful presentations.

The post is funded until 31 March 2023 in the first instance.

Key Requirements

The ideal candidate will have experience in assisting a busy individual with conflicting priorities, ideally in a healthcare or scientific setting, with strong communicational skills. A high level of organisational skills, as well as tact and diplomacy are key to this role.

Further Details

A job description can be accessed at the bottom of this page.

To apply for the vacancy please click on the Apply Now button below.

For an informal discussion please contact Pablo Medina (p.medina@ucl.ac.uk).

For any queries regarding this advert or recruitment process please contact Anita Gorasia (a.gorasia@ucl.ac.uk).

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work please see www.ucl.ac.uk/ways-of-working to find out more.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

We will consider applications to work on a part-time, flexible and job share basis wherever possible.

Closing Date

8 Mar 2021

Latest time for the submission of applications


Our department holds an Athena SWAN Bronze award, in recognition of our commitment to advancing gender equality.

This role does not meet the eligibility requirements for a tier 2 certificate of sponsorship under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

This appointment is subject to UCL Terms and Conditions of Service for Research and Support Staff.

Please use these links to find out more about UCL working life including the benefits we offer and UCL Terms and Conditions related to this job.

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