Operations Administrator

Political Science

UCL, Gower Street, London, UK


  • Posted on: 22nd Dec 2021
  • Salary: £29,802 - £34,867 per annum
  • REF: 1881432
  • Closes: 23rd January 2022
  • Contract Type: Fixed-Term/Contract
  • Hours: Full Time, Part Time

Duties and Responsibilities

The Department would like to hire an Operations Administrator to join its Professional Services team.

The post holder will be responsible for assisting in the day-to-day administration of the department and facilitating the effective management of finance, research administration and human resources. The successful candidate will be key member of the departmental administration and will be required to establish good working relationships with academic and administrative staff within the department and within UCLs Finance and Human Resources Divisions with whom they will work closely. The post holder will work closely with and will primarily support the Staffing and Finance Manager, and the Research Manager.

We would welcome internal secondment applications.

We would also consider a job share for this post.

This is a fixed term post covering a career break and is available from 18 January 2022 with a funding end date of 31 March 2023.

Key Requirements

The successful candidate must have relevant financial experience obtained in Higher Education, significant experience in a similar role within Higher Education, experience of financial systems and budgeting processes including the preparation and monitoring of budgets, experience in the administration of HR and recruitment processes within organisational policies and procedures and experience of setting up new systems.

The candidate must also have knowledge of accounting and financial procedures, preferably within a Higher Education setting, outstanding administrative and organisational skills including excellent planning and time management skills, proven ability to successfully manage and prioritise competing workloads and deadlines and the ability to work independently and demonstrate initiative.

Experience in using the MyFinance System (Oracle) and experience in using Worktribe or similar research costing tool would be desirable.

Further Details

A job description and person specification can be accessed at the bottom of this page.

To apply for the vacancy please click on the Apply Now button below.

Further information on the Department of Political Science, including research clusters and teaching programmes, is available on our website (http://www.ucl.ac.uk/political-science).

For informal enquiries and queries regarding the vacancy or the application process, please contact (email: polsci.staffing@ucl.ac.uk).

We encourage applications from those who are underrepresented in the sector and at UCL including but, not exclusive, to non-graduates, disabled, D/deaf and neurodiverse people, LGBTQ+ people, people from Black, Asian and ethnic minority backgrounds, especially women. We also welcome applicants from a range of educational backgrounds and therefore do not require a minimum formal qualification for these roles.

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work please see www.ucl.ac.uk/ways-of-working to find out more.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

We will consider applications to work on a part-time, flexible and job share basis wherever possible.

Closing Date

23 Jan 2022

Latest time for the submission of applications


Interview date

Early February 2022

Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.

This appointment is subject to UCL Terms and Conditions of Service for Research and Support Staff.

Please use these links to find out more about UCL working life including the benefits we offer and UCL Terms and Conditions related to this job.

Employer Achievements:

company award