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Teaching and Learning Administrator (Postgraduate Research)

Department of Mechanical Engineering

UCL, Gower Street, London, UK


  • Posted on: 13th Sep 2021
  • Salary: £29,802 - £34,867 per annum
  • REF: 1878624
  • Closes: 10th October 2021
  • Contract Type: Permanent
  • Hours: Full Time, Part Time

Duties and Responsibilities

Under the direction of the Senior Teaching and Learning Administrator and working with the Graduate Tutor, the postholder will provide specialist administration to departments research programmes, ensuring effective procedures are documented and adopted for dealing with all aspects of its administration. This post will assist in achieving a high quality and timely service to current and prospective Doctoral students, and to staff that deliver the research programmes.

The role will provide support for all matters relating to the activities of Doctoral students from enquiry to completion, incorporating supporting committees, student wellbeing and processes relating to assessment, student and course records.

The post holder will coordinate the recruitment and application process for Postgraduate Research Studentships in liaison with the recruiting academic. This includes posting the advertisement through ROME, liaising with advertising agencies and monitoring applications and supporting interviews. They will be responsible for the administrative support of the departments postgraduate research programmes Deal with enquiries by telephone, email, letter and in person relating to entry requirements, funding opportunities and enrolment etc.

Key Requirements

The successful applicant will have a minimum of 5 GCSEs at Grade C or above (Including Mathematics and English Language) or equivalent, or having acquired relevant experience. They will have experience of administration in higher/further education or a similar environment and programme administration including dealing with student/customer enquiries.

They will be computer literate, including Word, Excel, Outlook, email and internet. They will have excellent verbal and written communication skills, including ability to deal effectively with a wide range of issues and people in a teaching and learning context and the ability to prioritise and organise their own workload.

Further Details

A job description and person specification can be accessed at the bottom of this page.

To apply for the vacancy please click on the Apply Now button below.

Informal enquiries may be addressed to Rachel Smith (r.m.smith@ucl.ac.uk). Applications sent to this email address will not be accepted – applications are to be submitted via the UCL portal.

HR enquiries about the role may be sent to mecheng.hr@ucl.ac.uk.

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work please see www.ucl.ac.uk/ways-of-working to find out more.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

We will consider applications to work on a part-time, flexible and job share basis wherever possible.

Closing Date

10 Oct 2021

Latest time for the submission of applications


Interview date


Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.

This appointment is subject to UCL Terms and Conditions of Service for Research and Support Staff.

Please use these links to find out more about UCL working life including the benefits we offer and UCL Terms and Conditions related to this job.

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