Assistant Administrator

College of Medical and Dental Sciences, Institute of Cancer and Genomic Sciences

Birmingham, United Kingdom


  • Posted on: 25th Nov 2021
  • Salary: £19,068 to £19,680. With potential progression once in post to £22,706 a year.
  • REF: 98705
  • Closes: 03rd January 2022
  • Contract Type: Fixed-Term/Contract
  • Hours: Full Time

Job summary

To provide administrative support in the relevant department, working as part of a team or on own initiative. In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

Main duties

• Provide the first point of contact for a broad range of queries, most of which are routine. You will need to resolve the majority of queries from your thorough knowledge of the department, processes and systems.
• Ensure that all record keeping is up to date and accurate.
• Carry out a range of administrative tasks, which will include using the Microsoft suite of programmes such as Word, Outlook and Excel. This will include word processing a variety of documentation.
• You may be involved in organising the distribution of large quantities of information to appropriate audience, or in tasks within your immediate work area.
• Coordinate diaries of immediate team, booking and attending meetings and taking notes as required.
• Undertaking duties such as filing and photocopying.
• Process orders and invoices through appropriate systems, and follow up to ensure delivery of goods or services.
• You may need to organise chauffeuring or other similar services.
• You will be expected to treat everyone with dignity and respect, supporting equality and valuing diversity.
• You may be required to undertake basic duties including sorting through the post and preparing post for the relevant postal service.

Required Knowledge, Skills, Qualifications, Experience

• A good standard of literacy and numeracy as may be evidenced by GCSE Maths and English (or equivalent) or equivalent level 1 qualification. Where no equivalent qualification is held, relevant work experience evidencing the skills and ability to undertake the role will normally be required.
• Experience working in a similar environment
• Proficient in Microsoft packages
• Accuracy and attention to detail is essential
• Excellent team working and communication skills both written and verbal is essential
• A customer focussed approach
• An ability to organise your own workload is required
• Ability to learn and understand how diversity considerations affect own area (e.g. dietary requirements/dress code).

Further particulars can be found here:

Informal enquires to Helen Evans, email:

Valuing excellence, sustaining investment

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working.

Employer Achievements:

company award