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Data Administrator

Research and Knowledge Transfer Office, College of Medical and Dental Sciences

Birmingham, United Kingdom


  • Posted on: 26th Nov 2021
  • Salary: £21,000 to £22,414. With potential progression once in post to £27,268 a year
  • REF: 98764
  • Closes: 06th January 2022
  • Contract Type: Permanent
  • Hours: Full Time

Job summary

Data Administrators will provide proactive and important support for the effective delivery of research in the University. You will be involved in all aspects of data collection, management and verification, and accurate input and reporting, including undertaking regular checks to validate and verify information. You will have the opportunity to contribute to the development and improvement of procedures and protocols.

Main Duties and Responsibilities

• Acting as a key communications point for research teams and other associated members, you will receive and resolve queries through to resolution.
• Proactively managing communications with, for example, clinical investigators, research support staff and others in external centres for data collection, ensuring everyone is kept up to date as appropriate.
• Ensuring confidentiality on all work at all times.
• Ensuring the smooth day-to day running of the study protocol and the data collection, flagging up any issues to your manager.
• Abstracting or verifying data from records, possibly involving visits to data collection centres. Checking for any inconsistencies, identifying and resolving any missing, incomplete or contradictory data. You may be asked to visit centres in order to obtain data.
• Assisting with general data management and record keeping, which may include anonymising data/samples, maintaining and applying coding lists etc.
• Responsibility for accurately entering data into a variety of research and administrative databases, including non-routine or ad-hoc data (i.e. that requires more interpretation or development of new codes) under guidance.
• Performing regular, systematic checks to validate and verify information on the data base(s) in order to produce a clean, accurate and complete data set for analysis. Identifying and resolving any missing, incomplete or contradictory data. Producing reports and lists on both a regular and ad-hoc basis.
• Working with senior staff you will test data entry, validation and report generation applications, reporting errors and suggesting modifications. You may create and test simple ad-hoc data bases, forms and report generation on your own initiative.
• Providing administrative support as required. This may include maintaining stocks of supplies, assisting in organising meetings and travel, handling petty cash, and day to day distribution of materials to external centres.
• Developing and documenting standard operating procedures for the work of the post, for review by managers. Assisting with the supervision and training of less senior team members, checking the work done by others as appropriate.
• Developing skills and experience by taking part in training to develop advanced computing and broader trial/data management skills.
• Covering for managers within own area of expertise.
• Any other duties as may be required commensurate with the post.
• Supporting the delivery of clinical research in accordance with the principles of Good Clinical Practice (GCP), the Declaration of Helsinki, applicable legislation (including, but not limited to, the Medicines for Human Use Clinical Trials Regulations, General Data Protection Regulations, Human Tissue Act), the UK Policy Framework for Health and Social Care, Caldicott principles, and applicable NHS Trust and University policies and procedures, (including, but not limited to the University’s Data Protection Policy, Information Security Policy and Code of Practice for Research) in order to protect the research participants and the quality of each study.
• Supports equality and values diversity, moderates own behaviour to avoid unfair discriminatory impact or bias on others.

Person Specification
• GCSEs to a minimum of grade C in English and Mathematics grade C minimum (or equivalent level 2 qualification).
• Experience of medical data coding, data entry and data validation techniques. Able to query and maintain computer databases.
• Must demonstrate a critical and intelligent attention to detail including high standards of accuracy.
• Ability to work independently and prioritise own workload with minimum supervision to ensure tasks meet agreed deadlines.
• Ability to identify and break down potential problems using past experience and knowledge of good research practices.
• Ability to proactively suggest improvements to working procedures under supervision.
• Office experience with administrative skills that include computing and office automation skills (e.g. email, excellent word processing, good document layout etc).
• Good written/verbal communication and an excellent telephone manner.
• Aptitude for learning and applying new skills, and once trained have the ability to work independently to gather information or simply finding missing or inaccurate data.
• An interest in developing an understanding of the general underlying concepts of trial design, conduct and analysis.
• Ability to follow complex data management and administration procedures including the operation and maintenance of complex computer database and information systems.
• Flexible and willing attitude to being part of a multidisciplinary team.
• Understands the importance of equality and diversity in the workplace
• Ability to identify and respond to equality and diversity issues in line with relevant policies and procedures

Informal enquires to Dr Palak Trivedi, email: P.J.Trivedi@bham.ac.uk

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We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working.

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