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Project Officer

External Relations

Birmingham, United Kingdom

Overview

  • Posted on: 20th Dec 2021
  • Salary: £27,924 to £30,497 per year with potential progression to £34,304. As this vacancy has limited funding the maximum salary that can be offered is Grade 6.26, £30,497
  • REF: 98315
  • Closes: 16th January 2022
  • Contract Type: Permanent
  • Hours: Full Time

Background

A fantastic opportunity has risen for an enthusiastic colleague to join our team in Birmingham Global. The Project Officer (Turing) role is offered on a Grade 6 for 18 months and is based within the Study Abroad and Exchange team, with a focus on managing the implementation of the Turing Scheme across the University. The post will report directly to the Head of Study Abroad but will work with Colleagues across Birmingham Global and ER to ensure the smooth delivery of the Project.

It’s a very exciting time to join the world of Mobility! As the UK HEI landscape moves forward post-Brexit, the UK Government Turing Scheme is the new mobility programme aiming to provide over 2000 students at UoB the opportunity to go work or study abroad on short term or long term mobilities in 21-22. Some describe it as ‘the UK- new Erasmus’ programme but it’s much more than that, and will provide new types of mobilities and opportunities for all students to travel globally. This programme however, offered for the first time across UK HEIs from September 2021, comes with multiple layers of complex management, administration and reporting and we need YOU to support its successful implementation at the University of Birmingham.

More particularly, the Project Officer (Turing) will carry out all aspects of administration related to the Turing Scheme. This is a student facing role, responsible for assisting with internal promotion of the programme, dealing with a range of enquiries from across the university community and ensuring timely payment of Turing Scheme grants to students, all whilst working in a potentially unknown and ever-changing environment in relation to UK government policy and funding around the Scheme.

This role will also help to provide efficient and seamless service delivery across the programmes and activities of the wider outgoing mobility team, with the aim to assist the university to meet strategic targets in student mobility.

Role Purpose

Assist in the management of one or more projects through the provision of significant and high level project management support.

Main duties

  • To support Project Boards, workstreams and working groups within projects as identified by the line manager.
  • Support will include preparing progress reports for project boards (where they are held), project planning, and delivering on sub-projects which will be defined on a continuing basis.
  • Draw up project plans, including key performance indicators, identifying milestones as appropriate.
  • Contribute to milestone tracking/key performance indicator tracking.
  • Assisting with stakeholder management and maintaining regular contact with stakeholders to understand requirements, and review, develop and propose solutions for any issues.
  • Ensure project(s) implementation remains compliant with the external funding bodies’ requirements.
  • Appropriately assess and escalate issues and risks.
  • Assist in the management of project resources and/or budgets.
  • Contribute to developing communications plans, presentations, and promoting the projects and outcomes of projects/workstreams.
  • Maintain an up to date knowledge of project management methodologies.
  • Determine short term priorities for work, and how to maximise quality, efficiency and continuity.
  • Assist in the evaluation and review of projects.
  • Promotes equality and values diversity acting as a role model and fostering an inclusive working culture.

Required Knowledge, Skills, Qualifications, Experience

  • Qualified to UK level 5 (e.g. Foundation degree, HND) or equivalent.
  • Substantial experience of project management, preferably in an academic setting and using project tools such as Prince 2
  • Substantial experience of data analysis, able to compile, organise and interpret large spreadsheets and produce reports presenting easy-to-digest statistical information.
  • Excellent IT skills, with working knowledge of standard Microsoft Office software and using custom systems and databases. Experience of working with and creating formulas in Microsoft Excel would be an advantage.
  • Financial experience, understanding the University’s budget management would be an advantage
  • Organised, methodical and compliant to external budget reporting guidelines.
  • Knowledge of the protected characteristics of the Equality Act 2010, and how to actively ensure in day to day activity in own area that those with protected characteristics are treated equally and fairly.

Please send Informal enquires to Claire Belkadi, Head of Study Abroad email: c.belkadi@bham.ac.uk

Valuing excellence, sustaining investment

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

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